Privacy Policy

Last Updated: March 25, 2026

Argentic Technologies Inc. ("Argentic", "we", "us", or "our") respects your privacy and is committed to protecting your Personal Information. This Privacy Policy explains how we collect, use, disclose, and safeguard information when you use our products and services (the "Services"), access our website, or otherwise interact with us.

If you use our Services through an organization (such as your employer), that organization's agreement with Argentic may govern how your data is handled.

1. Definitions

"Personal Information" means any information about an identifiable individual, including information that can be used directly or indirectly to identify a person.

2. Scope and Consent

By accessing or using our Services or website, you acknowledge that your Personal Information will be handled as described in this Privacy Policy.

Where required by applicable law, we will obtain your consent to collect, use, or disclose your Personal Information.

3. Roles and Responsibilities

Depending on the context:

• Customer Data (e.g., invoices, payments, transaction data): Argentic acts as a data processor/service provider, processing information on behalf of our customers.
• Account, website, and marketing data: Argentic acts as a data controller/business, determining how and why Personal Information is processed.

Argentic processes Customer Data solely on documented instructions from its customers, except where required by applicable law.

4. Information We Collect

4.1 Information You Provide

• Name, email address, and account credentials
• Company and billing information
• Payment, invoice, and remittance data
• Communications with us

4.2 Information Collected Automatically

• Device and browser information
• IP address and approximate location
• Usage data (pages visited, features used)
• Cookies and similar technologies

4.3 Information from Third Parties

We may receive information from:

• Financial institutions and payment processors
• ERP, CRM, and accounting systems
• Your customers, suppliers, or business partners

5. How We Use Personal Information

We use Personal Information to:

• Provide, operate, and improve the Services
• Process payments and automate accounts receivable workflows
• Perform cash application and reconciliation
• Communicate with you (service updates, support, notifications)
• Ensure security, prevent fraud, and comply with legal obligations
• Analyze usage to improve user experience

Argentic facilitates payment workflows but does not act as a financial institution or hold customer funds.

Legal Bases for Processing (where applicable)

We process Personal Information based on:

• Performance of a contract
• Legitimate business interests
• Compliance with legal obligations
• Your consent (where required)

6. Use of Artificial Intelligence

Argentic uses AI technologies to automate financial workflows such as invoice matching, cash application, and reconciliation.

• AI is used to assist and automate processes, not to make fully autonomous financial decisions without oversight.
• We do not use customer data to train generalized AI models unless explicitly agreed.
• AI processing is subject to the same security and confidentiality controls as other data processing.

We may use third-party AI service providers under contractual safeguards to deliver AI-enabled features.

7. Cookies and Tracking Technologies

We use cookies and similar technologies to:

• Enable core functionality of the website and Services
• Analyze usage and improve performance
• Understand how users arrive at our website

You may control cookies through your browser settings. Some features may not function properly if cookies are disabled.

8. Sharing and Disclosure of Information

We may share Personal Information in the following circumstances:

With Service Providers

Including:

• Payment processors
• Financial institutions
• Cloud infrastructure providers
• Analytics and support tools

These providers are required to safeguard Personal Information.

With Business Partners

Where necessary to deliver integrated Services (e.g., ERP, CRM systems).

For Legal Reasons

When required or permitted by law, including:

• Compliance with legal obligations
• Fraud prevention and risk management
• Protection of rights, property, or safety

Business Transfers

In connection with a merger, acquisition, financing, or sale of assets.

9. International Data Transfers

Your Personal Information may be processed or stored in jurisdictions outside of your location.

These jurisdictions may have different data protection laws, and information may be accessible to law enforcement authorities in those regions.

We take reasonable steps to ensure appropriate safeguards are in place.

10. Data Retention

We retain Personal Information only as long as necessary to:

• Fulfill the purposes described in this Privacy Policy
• Comply with legal, regulatory, and contractual obligations

Retention periods may vary depending on the nature of the data, including retention required for financial reporting, audit, and regulatory compliance.

11. Security

We implement administrative, technical, and physical safeguards designed to protect Personal Information, including:

• Encryption in transit and at rest
• Access controls and authentication mechanisms
• Monitoring and logging of system activity

No method of transmission or storage is completely secure, but we take reasonable measures to protect your data.

We will notify affected individuals and applicable regulators of data breaches where required by law.

12. Your Rights

Depending on your jurisdiction, you may have the right to:

• Access your Personal Information
• Request correction of inaccurate data
• Request deletion of your data
• Withdraw consent (where applicable)
• Object to or restrict certain processing
• Request data portability

To exercise your rights, contact us using the details below.

13. Access and Updates

You may access and update certain Personal Information through your account.

We may deny requests where required or permitted by law, and will provide reasons where appropriate.

14. Third-Party Links

Our Services may contain links to third-party websites. We are not responsible for their privacy practices. Please review their policies before providing information.

15. Changes to This Policy

We may update this Privacy Policy from time to time.

If we make material changes, we will provide notice through the Services or by other appropriate means.

Your continued use of the Services constitutes acceptance of the updated policy.

16. Contact Us

If you have questions or requests regarding this Privacy Policy: