Payment data is fragmented
Bank files, lockboxes, emails, portals, and processors each provide a different part of the story.
For CFOs, controllers, and finance leaders
Turn incoming payments into posted cash.
Argentic's agents capture payment and remittance data, match invoices, surface exceptions, and prepare the accounting result while your team keeps control of the decisions.
PAYMENT RECEIVED$24,567.89
CustomerIdentified
Invoices3 matched
Exception1 for review
ERP batchPrepared
How does Argentic help finance teams process incoming payments?
Argentic completes the operational work between receiving a payment and recognizing it cleanly in accounting. It connects the payment with remittance, customer, invoices, deductions, fees, approvals, settlement, and the final ERP-ready record.
Where the work accumulates
The customer paid. Finance still has to finish the payment.
Payment receipt often creates a new chain of inbox work, research, judgment, and data entry before the books are right.
Remittance needs interpretation
People reconstruct invoice detail from message bodies, PDFs, attachments, spreadsheets, and payer references.
Exceptions delay posting
Short-pays, fees, deductions, and missing references wait for someone who understands the account.
The ERP waits
The payment may be in the bank while cash application, reconciliation, and the accounting record remain unfinished.
One continuous workflow
From receipt to an accounting result your team can trust.
Agents handle repeatable work inside explicit policies. Finance reviews the decisions that need judgment.
- 01
Capture
Collect the payment notice, bank detail, remittance, and attached evidence.
- 02
Connect
Identify the payer, customer account, payment method, and relevant open receivables.
- 03
Match
Apply invoice detail and preserve the confidence and source behind each proposed match.
- 04
Control
Route deductions, fees, short-pays, and policy exceptions to the right reviewer.
- 05
Reconcile
Confirm the payment result against processing and settlement information.
- 06
Post
Prepare a clean export or ERP-ready record with the decision trail attached.
Operating fit
Start where incoming payments create recurring work.
A useful first scope has enough repetition to measure and enough friction to matter.
Multiple payment channels
Customers pay through a mix of ACH, wire, check, virtual card, card, portals, or online flows.
Detached remittance
Payment context arrives separately through email, PDFs, files, or payer systems.
Manual cash application
The team researches customers, matches invoices, resolves differences, and keys results into accounting.
A bounded pilot flow
One payer, payment method, inbox, lockbox, or business unit can provide a clean starting point.
A focused first pilot
Prove the workflow before expanding it.
Map the current steps and establish a baseline for manual touches, time to apply, exception rate, and posting quality. Run a live payment flow through Argentic, then decide which connections and authority levels make sense next.
- Begin with forwarding or lightweight file intake
- Keep approvals with the finance team
- Measure the completed accounting outcome
- Expand after the workflow earns trust
Finance questions
What teams need to know before a pilot.
Does Argentic replace our ERP?
Argentic works alongside the ERP. It gathers payment context, prepares the receivables result, and exports or posts it according to the connection available.
Do customers need to change how they pay?
Customers can keep using their existing payment methods and channels. Argentic is designed to handle the receiving work across email, files, portals, checks, ACH, wires, cards, and virtual cards.
What happens when remittance arrives separately?
Argentic captures remittance from connected sources, preserves where it came from, and links it to the payment, customer, and relevant invoices.
How can a pilot begin?
Start with one recurring payment flow. Email forwarding and lightweight file intake can establish the baseline before a deeper ERP or bank connection is considered.
Your accounting environment
Define the connection before the pilot starts.
We confirm your ERP, version, entities, and access requirements with your team. The pilot specifies how open receivables reach Argentic and how the approved result returns to accounting.
Start with the records
Agree the customer and invoice data required for matching, including how changes and credits will be handled.
Choose the output
Use an agreed import file or a supported direct connection. Your pilot scope names the connection, field mapping, and review steps.
Verify the posting
Finance reviews sample results, confirms permissions, and checks the audit record before any posting authority is enabled.
See the product at work
Follow a payment through the receiving workflow.
Watch payment intake, remittance matching, exception handling, and accounting preparation in the product demonstration.
Open the demonstration video ↗Start with the payment flow creating the most work
See what it takes to turn one incoming payment flow into posted cash.
Argentic can map the current process, define a useful pilot boundary, and show where agents can help while finance retains approval authority.